SPIDER.NET

SPIDER.NET DMS

The Spider.Net Document Management System is MFC-Group company's solution for digitizing, revising and storing documents. Based on our eighteen years of tradition and experience, Spider.Net DMS has been developed to solve the problems of archiving and managing documents.

Spider.Net DMS is based on four basic components:

• Spider.Net e@rhiva
  Web application for the digital archiving of documents;
  
  
• Spider.Net DocFlow
  Web application for managing the flow of documents in the business process;
  
  
• DIMS hardware which involves very fast scanners;
  
  
• The implementation of technologies of digital signing and encrypting of documents;
  Supported by the Spider.Net Workflow Server, these segments provide the complete solution. The implementation of Spider.Net DMS can be of great benefit to your company.

Spider.NET e@rhiva

The logical conclusion of a business process is the archiving of documents which are integral part of it. Working with documents which are archived in their original form (i.e. on paper) can often be difficult and slow. By converting documents into electronic form and maintaining the appropriate organization of your electronic archive you will enhance business efficiency and minimize the need for paper documents.

To meet your company's need for an electronic archive, we offer the Web application Spider.Net e@rhiva. It is based on the experience of our numerous clients with using our well-known and approved Spider 2.0 Enterprise applications.

Spider.Net e@arhiva enables:

• Classification of documents by type, with the addition of appropriate annotations;
• Connecting types of documents with categories of registry material;
• Grouping documents into files and dossiers;
• Quick search;
• Document-related security;
• Digital signing of documents.

The advantages of using Spider.Net e@rhiva:

• Digitized documents (microfilm, paper, electronic) occur in one place;
• Quick and easy retrieval of documents;
• Access to documents by Web Browser;
• Managing all information;
• Reduction of archiving costs;
• Document digitizing directly from the application;
• Safe and reliable storage;
• Storage of documents in encrypted form.

Workflow and Business Process Management

The solution that we offer to workflow and business process management is flexible and can be fully adapted to your business. The existence of adequate procedures is a precondition for the implementation of Spider.Net DMS. These procedures define workflow and business processes. If you already have a quality system, its documentation is enough for DMS implementation. If you do not have a quality system, our team of experts will help you to survey the business processes and generate the required documentation, which can be an excellent basis for the implementation of a quality system.

Why have we chosen this approach? You will have better insight into your system's functioning thanks to the compilation of the appropriate documents and the modeling of the business process with visual tools. The implementation and use of the designed model, enables the monitoring of business processes and the detection of bottlenecks with the goal of optimizing and increasing efficiency. One thing is certain, you will never ask yourself again: “Where did I put the invoice?”

Spider.NET DocFlow

The transition process from paper files to electronic workflow can be very difficult for the employees in your company, especially for those who are not in touch with the latest information technology. We have therefore done our best to make this transition as easy as possible.

Spider.Net DocFlow is a web application which enables employees who take part in the business process to get tasks along with all the accompanying documentation. This application looks like the popular e-mail application, with the difference that in the Inbox you will get working orders instead of email. You may arrange and filter out these orders by priority, business process or according to the role you have in the business process.

The application has been designed especially for processes which involve intensive work with documentation. It includes, in addition to various features for displaying documents, the possibility of importing new documents into the business process. This can be done directly from the computer, in the case of electronic documents, or by the direct scanning of paper documents.

Application of digital signature technologies

Documents which are archived within the e@rhiva module or occur in some phase of a business process, described in the DocFlow module, can be encrypted or digitally signed as necessary. The encryption of documents is the process of coding a document's content, which means that the encrypted document can only be used within the Spider.Net system and only by users who have the necessary right of access. Outside the Spider.Net system the encrypted document is unreadable and useless. In the Spider.Net system the encryption key is generated separately for each document by using appropriate symmetric and asymmetric algorithms. The required functionality is provided by the DocuCrypt component, which has been evaluated and verified by the Mathematics Institute of the Serbian Academy of Sciences and Arts (SANU).

This component is also used for the digital signing of electronic documents. The use of a digital signature ensures the authenticity, message integrity and confidentiality of a document. A digitally signed document contains information about the digital certificate by which the signing was done, as well as about the CA server which issued the certificate. Working with documents within the Spider.Net system, on every contact with a digitally signed document, the signature is verified, and the user who wishes and has a right to see such a document, is informed about the authenticity of the document, i.e. whether the digital signature is valid. Of course, having the adequate infrastructure (PKI) is necessary for the implementation of digital signature technologies. When that is the case, the Spider.Net system enables not only the signing of documents but also business processes which are described within the DocFlow module.

Spider.NET Workflow Server

Managing the business process and the workflow is very demanding. Among other things, each document and work order has to reach an employee safely, and its integrity and privacy must be ensured. Routing documents to various people can be made difficult by a breakdown of the server, disconnection, or traffic burden network. Therefore our experts have developed, by using the latest Microsoft Windows Workflow Foundation technology, a special server program. It safely manages business processes and the workflow of documents. A system administrator manages the server from a local or other computer, with an application similar to Sql Server Enterprise Manager.

Particular emphasis has been placed on the security of the application, and therefore a digital signature security mechanism has been added. Each business process which is to be installed and executed on the server must have a digital signature, and the key for the digital signature must be verified as valid by the server.

The functionalities of the server are variable according to the specific needs of the client. All functionalities have been implemented by changeable modules (services), which can be added or changed without re-installing the server.

The communication between the server and other applications (like Spider.Net DocFlow and Spider.Net e@rhiva) is established by specific services. Of course, the functionality of the DMS can be enhanced easily by integrating the existing applications in your information system.

What are the benefits of using our DMS System?

Your company, like ours, has been investing in people, equipment and software for years. The business philosophy of our company, on which we have based our DMS solutions, is to get the most out of the existing investments. People, software and equipment should be one. The archive, representing the history, experience and knowledge of your company should be digitized efficiently and made accessible to everyone. Our DMS can do all that and much more, giving new value to your old investments.